Join Our Team as Executive Assistant!
Are you ready to dive into a fast-paced environment where every day is filled with new opportunities to tackle today’s most pressing societal challenges? At Bespoke Social Profit Solutions, we’re not just another consultancy – we’re a respectfully provocative team on a mission to drive meaningful change and shape a better tomorrow. If you thrive in a high-energy, opportunity-filled culture and are passionate about organizational excellence, we invite you to join our team as an Executive Assistant.
This is a shared role between two purpose-driven organizations: Bespoke Social Profit Solutions and Partners for Affordable Housing. Together, we collaborate to strengthen Canada’s Social Profit sector and tackle the affordable housing crisis through cross-sector partnerships.
About Bespoke:
At Bespoke, we’re not afraid to embrace the excitement and pace of change. Our agency culture is vibrant and filled with opportunities for growth and innovation. We’re dedicated to helping our clients address the most pressing challenges facing society today, from the housing crisis, healthcare disparities to educational inequities, and beyond. As part of our dynamic team, you’ll have the chance to collaborate with like-minded individuals who share your passion for driving positive change and making a real impact in the world.
About Partners for Affordable Housing (Partners):
Partners for Affordable Housing is a national social purpose organization dedicated to accelerating the creation of dignified and affordable housing across Canada. By fostering unique partnerships with governments, corporations, and philanthropic communities, we address the affordable housing crisis and create lasting positive change. Join us in our mission to make affordable housing a reality for all Canadians.
Your Role:
As an Executive Assistant at Bespoke, you’ll provide critical support to four senior executives, enhancing their ability to lead and make strategic decisions. This isn’t just a job—it’s a pivotal role in the backbone of our executive operations. This role requires a compassionate team member who thrives in managing day-to-day operations and administrative activities.
Your responsibilities will include:
- Master of Triage: Manage scheduling, meeting preparation, travel coordination, and communication for multiple executives in a fast-paced environment.
- Calendar Management: Maintain and coordinate the executives’ schedules, ensuring optimal use of their time.
- Communication Expert: Handle communications with eloquence and professionalism across various platforms including emails, phone calls, and in-person interactions with external clients, prospective clients and internal team members.
- Email Management: Demonstrate expertise in managing and triaging incoming communications and information requests.
- Technical Proficiency: Utilize advanced tech skills in managing digital documents using SharePoint and Microsoft Teams and updating internal business templates and forms.
- Meeting Preparation: Crush materials prep for meetings – including minutes, agendas, and related documents.
- Event Coordination: Plan and coordinate meetings, special projects, and team events.
- Accounting Support: Contribute to monthly bookkeeping activities.
- Confidentiality Maintenance: Handle sensitive information with the highest degree of integrity and confidentiality.
- Backup Support: Provide backup support for the Project Coordinator, ensuring continuity in project management and coordination.
- Business Development & Customer Relationship Management: Assist in tracking and managing business development efforts and proposal documentation in Salesforce, ensuring timely responses and follow-ups.
- Ad-Hoc Task Management: Rock ad-hoc tasks related to the business lifecycle and team responsibilities efficiently.
Required Competencies: - 3-5 years’ experience in an Executive Assistant or other relevant administrative support role supporting multiple executive leaders.
- Technological proficiency with MS Office Suite, SharePoint, Salesforce (or other CRM), scheduling, and survey tools.
- Familiarity with Customer Relationship Management (CRM) systems, empowering you to streamline processes and optimize business development opportunities.
- Strong capability in building and leading operations activities and teams.
- Excellent problem-solving skills and the ability to create streamlined processes and systems.
- Exceptional communication and interpersonal abilities, enabling you to connect authentically and effectively with clients and colleagues alike.
- Exceptional multitasking skills, managing multiple tasks and duties simultaneously.
- Independent motivation, with a proactive approach to taking on responsibilities without direct supervision.
- Excellent verbal and written communication skills.
Bonus Competencies: - Relevant experience working in a consulting business and familiarity with fundraising for charities and/or working in the non-profit sector are considered assets.